ARTICLE VI: Committees

Section 6.01 Executive Committee
The four Officers, within a month of their election, shall nominate coordinators for the approval of the Board, who shall chair a number of standing committees. These chairpersons together with the four Officers shall constitute the Executive Committee, except that only Officers shall have voting rights. The Board can increase or decrease the number of committees. These committee chairpersons shall nominate, within four weeks of their nomination, members of their respective committees in consultation with the Officers for approval of the Board. Any active member, including a Trustee, may be a member or a Chairperson of the above committees.

6.02: Duties and Responsibilities of Executive Committee
The Executive Committee shall have the responsibilities and duties needed for proper functioning of ADAMS, within the powers expressly granted by the Board of Trustees. The duties and responsibilities of Executive Committee shall include the following:

(1) Develop a plan of work for their respective Committees in accordance with the guidelines laid down by the Board of Trustees.

(2) Submit the plan of work to the Board for its approval within forty five (45) days of the complete formation of the Executive Committee.

(3) Implement the approved plan of work and furnish the quarterly progress report to the Board of Trustees.

(4) Plan and implement other activities consistent with the objectives of ADAMS, and prepare the status reports for the Board of Trustees.

6.03: Meetings
The Executive Committee will meet on at least a bi-monthly basis at a scheduled time, date and place, to evaluate the progress of different committees, resolve the problems, if any, and transact the business of ADAMS. A simple majority of the members shall determine the quorum for such meetings.

6.04: Notice
The schedule for meetings of the Executive Committee shall be prepared in advance and each member of the committee shall be notified at least seven (7) days before a meeting. It shall also be posted on the Bulletin Board of ADAMS Center for public viewing. Members of ADAMS are encouraged to participate as observers in all such meetings.

6.05: Election Committee
Every year during the month of November, the Board shall appoint from the pool of regular voting Members, a three-member Election Committee. The three members will elect, within fifteen days of their nomination, one of them as a chairperson of the Election Committee. The chairperson and the members of the Election Committee shall neither be candidates in the upcoming election of the Board of Trustees, the Officers, or members of the Arbitration Panel nor be paid agents or employees of ADAMS.

6.06: Responsibilities and Duties of Election Committee
The Election Committee shall follow the election procedures set by the Board. These procedures shall be made available by the Board to the Members before the solicitation of nominations for elections. The Election Committee shall scrutinize the validity of the nominations in accordance with Sections 4.05 and 5.03 of these bylaws, prepare the listing of the eligible candidates and the ballot papers to be mailed to each voting member, conduct the election, tabulate the results and submit the report to the Board of Trustees for announcement to the General Assembly.

6.07: Finance Review Committee and Auditors
Each year within thirty (30) days of the election, the Board shall appoint a Finance Review Committee from the Regular Board members (Non-Officers). The Committee shall review the quarterly finance reports presented to the Board and submit the results of its reviews to the Board. Each year The Board of Trustees shall also appoint a licensed accounting firm to audit the accounts of ADAMS. The Board shall present the audited financial statement to the General Assembly at the Annual meeting.

6.08: Bulletin Board
The Board of Trustees shall post on ADAMS bulletin board one detailed copy of the audited financial statement at least twenty four (24) hours before the General Assembly meeting.

6.09: Appointments by ADAMS
The Chairperson of the Board and/or the President of ADAMS, with the approval of the Board of Trustees, may appoint any individuals or committees, in addition to those specified in Section 6.01, to facilitate the work of the Board and/or the Executive Committee of ADAMS. The Trustees and the Executive Committee may jointly invite certain members to serve on an Advisory Council, with a view to seeking advice and counsel from time to time. Such members shall be or shall have been involved in ADAMS work but shall not currently be members of either body or any of its committees and shall serve at the pleasure of the Board.

6.10: Resignation
Any Member of a committee nominated by the President or the Executive Committee may resign at any time by giving written notice to the President of ADAMS. Such resignation shall take effect at the time specified therein, or, if time is not specified, then at the time of acceptance thereof as determined by the President or the Executive Committee. Similarly any member of a committee nominated by the Chairperson of the Board or the Board of Trustees may resign at any time by giving written notice to Chairperson of the Board or the Board.

6.11: Removal
Any Coordinator or a Committee Member may be removed by the Executive Committee/Board at any regular or special meeting of the Executive Committee/Board, for (1) engaging in conduct prejudicial to the best interests of ADAMS, (2) failing to attend three meetings of Executive Committee or their respective committee without justifiable reasons, during a one-year period, (3) becomes disqualified under Section 4.05 above or (4) failing to perform repeatedly their responsibilities on timely and satisfactory manner.

6.12: Vacancies
In case of a vacancy created as a result of resignation or for any other reason including ineligibility or removal, the Officers/Board shall elect, within thirty days after it becomes vacant, a successor to complete the unexpired term.