ARTICLE III: General Assembly
3.01: Membership
The membership of ADAMS shall consist of "Regular Members", "Life Members", "Associate
Members" and "Honorary Members". The General Assembly shall consist of "Regular
Members" and "Life Members" only, who shall be eligible to vote for and hold any
office(s) of ADAMS.
3.02: Regular Members
A Regular Member shall be a Muslim of at least eighteen (18) years of age, who files
an application with the required dues, as may from time to time be set by the Board
of Trustees, and agrees to abide by the Articles of Incorporation and Bylaws of
ADAMS. All applications are subject to the approval of the Board of Trustees. Each
member shall be entitled to one vote in all matters coming before General Assembly
meetings.
3.03: Life Members
A Life Member shall be a Muslim having qualifications under Section 3.02 above,
who files an application with the required life-time dues, as may from time to time
be set by the Board of Trustees, subject to the approval of application by the Board
of Trustees. Regular and Life Members shall be hereinafter referred to as Members.
Regular Members and Life Members shall have the right to vote in ADAMS elections
and shall elect Trustees and Officers of ADAMS. Associate Members and Honorary Members
may attend all meetings of the General Assembly, the Board and the Executive Committee
as observers.
3.04: Associate Members
An Associate Member shall be a non-Muslim interested in learning about Islam and
Islamic activities in America. An Associate Member shall neither be eligible to
vote in the election nor hold any office of ADAMS. Only the Board of Trustees can
confer Associate membership.
3.05: Honorary Members
Any person who is deemed to have rendered distinguished service to the Muslim community
in general and service to ADAMS in particular. Honorary Membership shall be an honor
bestowed by the General Assembly of members at the recommendation of the Board of
Trustees and shall not be by application.
3.06: Membership dues and Fees
The membership dues of ADAMS may be revised by the Board from time to time. Dues
for family membership shall be less than double those for a single membership. A
family membership shall be defined here as husband and wife. An individual member
shall have one vote; family members shall have a maximum of two votes. Children
above the age of eighteen and living with the family can become individual voting
members by paying dues at half the rate set for individual members. The Board may
also authorize the remaining adults living with the family to become regular voting
members by paying dues at a rate substantially lower than those for single members.
The annual dues shall become payable on the first day of each calendar year. At
the time of first application, dues shall be reduced by fifty percent for membership
applications submitted during the months of November and December. A payment for
the appropriate amount must accompany the application. Honorary members shall not
be required to pay any dues. Additional charges and fees may be assessed by the
Board, subject to approval of the General Assembly, for specific purposes, such
as a building or maintenance fund. The Board may prescribe charges or fees for special
events and activities as it sees fit.
3.07: Annual General Assembly Meeting
The Annual General Assembly Meeting of the members shall be held once each year
in the month of May between two to four weeks before the election. The purpose of
the meeting shall be the introduction of candidates during the forthcoming election,
for the transaction of other business as needed and for such other business as may
come before the meeting. The Board of Trustees may postpone the Annual Meeting and
the elections for a maximum period of thirty days due to extenuating circumstances.
There shall be an overlap period of at least four weeks between the outgoing Officers
and Trustees and the newly elected Officers and Trustees. During this overlap period,
the new and the outgoing officers and trustees shall jointly meet to go over any
future planning or any outstanding business. The newly elected Officers and Trustees
shall have no voting privileges during such meetings.
3.08: Special Meetings
Special meetings of the members may be called either by the Board of Trustees, or
the Executive Committee. A special meeting may also be called by at least fifteen
percent (15%) of the voting members of the full General Assembly through a petition
to be filed with the Board of Trustees.
3.09: Place of Meeting
The Board of Trustees may from time to time designate any place, within the general
Dulles Area of Northern Virginia, as the place of meeting for any annual meeting
or for any special meeting of the Members.
3.10: Notice of Annual and Special Meetings
Written or printed notice stating the place, day, and hour of the meeting, and,
in the case of a special meeting, the purpose or purposes for which the meeting
is called, shall be delivered not less than fifteen (15) nor more than thirty (30)
days before the date of the meeting, either personally or by mail. The Board of
Trustees or Executive Committee, may designate any person(s) to call and inform
each Member, who is entitled to vote, for such meeting.
If mailed, such notice shall be deemed to be delivered when deposited in the United
States mail, with postage prepaid, addressed to the member at his address as it
appears on the records of ADAMS. Each Member shall be responsible for informing
ADAMS promptly of any change of his/her address.
3.11: Waiver of Notice
Whenever any notice is required to be given to any Member under any provision of
law, the Articles of Incorporation or these Bylaws, a waiver thereof in writing
signed by the Member entitled to such notice, whether before or after the time stated
therein, shall be the equivalent to the giving of such notice. The presence of any
Member at a meeting, in person without objection to the lack of notice of such meeting,
shall also waive the requirement of notice by such Member.
Section 3.12 Quorum
At the annual or special meeting of ADAMS General Assembly, Members having at least
one tenth (10%) of the votes entitled to be cast, represented in person or by proxy
shall constitute a quorum.
If a meeting cannot be organized due to the lack of a quorum, those members present
may adjourn the meeting once. If the quorum is not present in the second consecutive
meeting, presence of at least forty members shall constitute a quorum for that meeting
at which time any business may be transacted that may have been transacted at the
meeting as originally called. However, any meeting called for the purpose of seeking
amendments to the Bylaws shall require a regular quorum present (10% percent of
the votes entitled to be cast).
To be represented by proxy, a Member must have submitted by fax, postal mail or
hand-delivery, before the quorum is called, a signed proxy form issued by the Board
of Trustees. A member may not represent more than three other members by proxy.
Section 3.13 Vote
Each Member, who has been in good standing for immediately preceding sixty (60)
days, shall have one vote. Whenever any action is to be taken by vote of the Members,
except as otherwise required by law or by the Articles of Incorporation, it shall
prevail by a majority of the votes.
3.14: Appeal
Any Member whose membership was revoked may arbitrate the matter, in accordance
with the provisions of Article VIII of these Bylaws.
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